About this Dataset

General Records Schedules (GRS)

The General Records Schedules (GRS) are issued by the Archivist of the United States to provide agencies with disposition authority for records common to several or all Federal Government agencies. These schedules authorize (36 CFR 1227.10), after specified periods of time, the destruction of temporary records or the transfer of permanent records to the National Archives of the United States (NARA). “The GRS” refers to the entire set of schedules, but “GRS” is also commonly used to refer to a single schedule within the whole.

The data is 45 comma-separated values (CSV) files, one for each schedule in GRS Transmittal 30 (December 2019), plus a data dictionary listing the fields exported from ERA, and a brief feedback survey.
Organization: National Archives and Records Administration
Last updated: 2020-11-12T14:59:09.364422
Tags: 36-cfr-1227-10, destruction-of-temporary-records, disposition-authority, general-records-schedule, general-records-schedules, grs, transfer-of-permanent-records

Tables

General Records Schedules (GRS)

@usgov.nara_gov_general_records_schedules_grs.general_records_schedules_grs

81.22 kB
63 rows
51 columns

CREATE TABLE general_records_schedules_grs (
  "records_schedule_number" VARCHAR,
  "schedule_status" VARCHAR,
  "general_agency_or_establishment" VARCHAR  -- General: Agency Or Establishment,
  "general_record_group_scheduling_group" VARCHAR  -- General: Record Group/Scheduling Group,
  "general_records_schedule_applies_to" VARCHAR  -- General: Records Schedule Applies To:,
  "general_major_subdivision" VARCHAR  -- General: Major Subdivision,
  "general_schedule_subject" VARCHAR  -- General: Schedule Subject,
  "general_internal_agency_concurrence_will_be_provided" VARCHAR  -- General: Internal Agency Concurrence Will Be Provided,
  "general_record_group_s_to_which_this_schedule_applies" VARCHAR  -- General: Record Group(s) To Which This Schedule Applies,
  "executive_summary_summary" VARCHAR  -- Executive Summary: Summary,
  "executive_summary_approving_official" VARCHAR  -- Executive Summary: Approving Official,
  "executive_summary_federal_register_notice" VARCHAR  -- Executive Summary: Federal Register Notice,
  "background_background_information" VARCHAR  -- Background: Background Information,
  "item_count" BIGINT,
  "general_minor_subdivision" VARCHAR  -- General: Minor Subdivision,
  "general_revision_notes" VARCHAR  -- General: Revision Notes,
  "contact_persons_title" VARCHAR  -- Contact Persons: Title,
  "general_disposition_authority_number" VARCHAR  -- General: Disposition Authority Number,
  "item_status" VARCHAR,
  "general_item_title" VARCHAR  -- General: Item Title,
  "general_is_this_item_media_neutral" BOOLEAN  -- General: Is This Item Media Neutral?,
  "general_do_any_of_the_records_covered_by_this_item_cur_b3d299fd" BOOLEAN  -- General: Do Any Of The Records Covered By This Item Currently Exist In Electronic Format(s) Other Than E-mail And Word Processing?,
  "disposition_instructions_final_disposition" VARCHAR  -- Disposition Instructions: Final Disposition,
  "transfer_to_the_national_archives_for_accessioning_acc_5028f658" VARCHAR  -- Transfer To The National Archives For Accessioning: Accession Instructions,
  "retention_period" VARCHAR,
  "additional_information_gao_approval" VARCHAR  -- Additional Information: GAO Approval,
  "additional_information_what_will_be_the_date_span_of_t_f7378456" VARCHAR  -- Additional Information: What Will Be The Date Span Of The Initial Transfer Of Records To The National Archives?,
  "additional_information_how_frequently_will_your_agency_3711fd6a" VARCHAR  -- Additional Information: How Frequently Will Your Agency Transfer These Records To The National Archives?,
  "item_description" VARCHAR,
  "general_explanation_of_limitation" VARCHAR  -- General: Explanation Of Limitation,
  "do_any_of_the_records_covered_by_this_item_currently_e_b5b1a0b9" VARCHAR  -- Do Any Of The Records Covered By This Item Currently Exist As Structured Electronic Data?,
  "overview_title" VARCHAR,
  "overview_description" VARCHAR,
  "grs_or_superseded_authority_citation_this_item_superse_3bfcec99" VARCHAR  -- GRS Or Superseded Authority Citation: This Item Supersedes Disposition Authority Number,
  "manual_citation_manual_title" VARCHAR  -- Manual Citation: Manual Title,
  "manual_citation_manual_citation" VARCHAR  -- Manual Citation: Manual Citation,
  "manual_citation_format" VARCHAR  -- Manual Citation: Format,
  "manual_citation_location" VARCHAR  -- Manual Citation: Location,
  "manual_citation_verifier_s_initials" VARCHAR  -- Manual Citation: Verifier's Initials,
  "manual_citation_verification_date" VARCHAR  -- Manual Citation: Verification Date,
  "inactive_status_explanation_this_item_is_inactive_beca_a000a60a" VARCHAR  -- Inactive Status Explanation: This Item Is Inactive Because It Was Superseded By:,
  "inactive_status_explanation_this_item_is_inactive_beca_ca845219" VARCHAR  -- Inactive Status Explanation: This Item Is Inactive Because It Was Rescinded.,
  "withdraw_status_explanation_this_item_was_withdrawn_comments" VARCHAR  -- Withdraw Status Explanation: This Item Was Withdrawn: Comments,
  "disposition_instruction_if_this_item_has_multiple_sect_c67044d8" VARCHAR  -- Disposition Instruction: If This Item Has Multiple Sections, Indicate Here The Records To Which This Section Applies:,
  "disposition_instruction_cutoff_instruction" VARCHAR  -- Disposition Instruction: Cutoff Instruction,
  "disposition_instruction_transfer_to_inactive_storage" VARCHAR  -- Disposition Instruction: Transfer To Inactive Storage,
  "disposition_instruction_transfer_electronic_records_to_c17430b9" VARCHAR  -- Disposition Instruction: Transfer Electronic Records To The National Archives For Pre-Accessioning,
  "disposition_instruction_transfer_to_the_national_archi_5ab963ca" VARCHAR  -- Disposition Instruction: Transfer To The National Archives For Accessioning: If Records Are Not Transferred To NARA Physical Custody When Legal Custody Is Transferred Specify The Institution That Will Maintain Physical Records,
  "additional_information_first_year_of_records_accumulation" VARCHAR  -- Additional Information: First Year Of Records Accumulation,
  "additional_information_end_year_of_records_accumulation" VARCHAR  -- Additional Information: End Year Of Records Accumulation,
  "additional_information_revision_notes" VARCHAR  -- Additional Information: Revision Notes
);